Apprentices Privacy Policy

In this privacy notice, references to “MTC”, “we”, “us” or “our” are to The Manufacturing Technology Centre Limited and each of its subsidiaries, including MTC Operations Limited and MTC (Manufacturing Technology Centre) Training Limited.

The Manufacturing Technology Centre Limited is ultimately responsible for how we use and look after your personal data and is responsible for this website and this policy.

Our Privacy Policy provides an overview of how we manage and protect your data and what your rights are. The purpose of this privacy notice is to provide more information on what data we collect about you as an Apprentice, how we will use it and how long we retain it for.

Our use of your data

We use your data to meet our obligations to you as your Training Provider, exercise your rights as your Training Provider and operate our business.

As described in our Privacy Policy, we must have a legal basis for processing your data. The bases on which we use your data are typically our legitimate interests in operating our business, the performance of our contract with you and your employer and our legal obligations as your Training Provider.

Under data protection legislation, some of your data is considered sensitive and requires additional protection. The categories of data that are considered sensitive are:

Racial or ethnic origin.

Political opinions.

Religious or philosophical beliefs.

Trade union membership.

Genetic data.

Biometric data.

Data concerning health.

Data concerning sex life or sexual orientation.

Data relating to criminal convictions and offences may also receive special protection under the laws of your jurisdiction.

We will only use such data where necessary for your apprenticeship with MTC.

The table in the appendix provides an overview of the data we use in relation to you (including any sensitive data), how we obtain them, the purpose for which we use them and the legal basis we rely on for using them.

You will not be subject to decisions based on automated processing without your consent.

Data Sharing

Access to your data will be restricted within MTC to individuals who require access to it for the relevant purpose, including your trainers and well-being and pastoral managers.

We may also give access to your data to third parties in order that they can provide services to us, including in relation to data storage, screening, accreditation and securing funding.

Data Retention

For candidates who apply for an apprenticeship but are not successful, we retain keep your data for 6 months from the date of the decision, in case either of us needs access to deal with any concern or question that arises. We may keep your data on file for a longer period, so that we can notify you of future opportunities you might be interested in, but we will seek your consent to do this.

For candidates who are successful in their application and commence an Apprenticeship with MTC, we will retain your data for two years after your apprenticeship ends, unless:

we are required to retain the data to comply with ESFA funding requirements, in which case we will retain the data for six years from the end of the funding year in which your apprenticeship ends; and/or
there is a legal obligation to retain your data for a longer period, in which case, we will retain your data in accordance with law.

At the end of the relevant retention period, your data will be securely destroyed.

Your rights

Your rights in relation to our use of your data are outlined in our Privacy Policy which also tells you what you can do if you are unhappy with how we have used your data.

Overview of Data Processed

Purpose	Data	Source	Legal Basis				Legitimate Interests (if applicable)
Purpose	Data	Source	Necessary for our contract with you	Necessary for a legal obligation	Legitimate Interests	Consent	Legitimate Interests (if applicable)
Recruitment	The information you provided in connection with your application for an apprenticeship at MTC, including your Name, address, email, phone number, gender, age, ethnicity, learning support needs, education, qualifications, employer details	You			X		We have legitimate interests in assessing your application for an apprenticeship
Verifying your right to work and immigration status	Name, ID, DOB	You and/or third parties	X		X	X	We have a legitimate interest in confirming that you have the right to work in the UK
Verifying your qualifications	Name, qualifications	You and/or learner record service			X		We have a legitimate interest in ensuring that you have the appropriate qualifications for the relevant apprenticeship programme.
Checking whether we need to make any reasonable adjustments for your needs by way of carrying out cognitive assessments.	Name, learning needs, results of cognitive assessments	You and/or our service providers	X	X	X		We have a legitimate interest in identifying and addressing apprentices’ learning needs.
ID Badges	Your name and image	You and/or third parties taking your photograph			X		We have a legitimate interest in making sure that our site is secure and that you can be readily identified by colleagues and visitors
CCTV	Video footage of you	CCTV			X		We have a legitimate interest in making sure our site is secure, for the benefit of all employees and visitors to site
Promotional material	Photos and/or videos of you and/or information about your work	You and/or third parties creating the material			X	X	We have a legitimate interest in promoting the activities of the company.
Maintaining an ‘Apprentice Record’	Name, address, email, phone number, gender, age, ethnicity, learning support needs, education, qualifications, employer details, ID documentation (passport/birth certificate)	You	X		X		We have a legitimate interest in maintaining records of our apprentices.
Delivering your Apprenticeship Programme	Name and details of your apprenticeship including progress reports, grades, attendance, reviews, welfare and safeguarding concerns, assignments	You	X		X		We have a legitimate interest in monitoring your progress and performance to fulfil our obligations as a training provider to support, monitor and safeguard our apprentices.
Registering apprentice details with the relevant awarding bodies to ensure you receive accreditation.	Name, programme details and unique learner number	You			X		We have a legitimate interest in ensuring apprentices meet the required standards and are awarded recognised qualifications upon completion of the relevant apprenticeship programme.
Registering our apprentices with the digital apprenticeship service	Name, DOB, Ethnicity, Gender, Learning abilities, Employer details, Unique Learner Number, Programme and Standard Details	You			X		We have a legitimate interest in complying with funding requirements, securing necessary funding and support the apprentices progress and success in the relevant apprenticeship programme.
Submitting required information to ESFA to receive funding.	Name, DOB, Ethnicity, Gender, Learning abilities, Employer details, Unique Learner Number, Programme and Standard Details	You			X		We have a legitimate interest in submitting required information to ESFA to ensure we secure necessary funding.
Maintaining general correspondence with your employer	Name, details of your apprenticeship including progress reports, grades, attendance, reviews, welfare and safeguarding concerns	You	X		X		We have a legitimate interest in ensuring your progress is aligned with both the apprenticeship programme and your employer’s needs and to coordinate on your development
Processing payments you make to us in our restaurant or café	Your name and card details	You and/or our suppliers			X		We have a legitimate interest in receiving payment for provisions we supply to you
Ensuring that our IT equipment is used in accordance with our policies and that our confidential information is protected	Your use of IT and digital equipment provided by the company	You/your devices			X		We have a legitimate interest in ensuring that the equipment we provide is used in accordance with policies and in protecting our confidential data.